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Commencement Requirements

In order for your name to appear on the approved list, you must be academically cleared by the Registrar and the Department Chairperson. Senior grades and grade changes are due in the system by 9:00 A.M. Monday, May 5, 2014.  Each Chairperson will have the approved list of students who are eligible to participate in the Commencement Exercise by 5:00 P.M., Thursday, May 8, 2014.

Commencement Financial Requirements

Important: The absolute deadline to clear account balances and student fees is April 25, 2014.This includes the $60 graduation fee, outstanding telephone account balances, parking fines, university loans and unpaid tuition and fee balances.  If accounts are paid after this date, you will not be financially cleared to receive your diploma during the graduation ceremony. You will receive your diploma case with a letter from the Student Accounts Office advising you of your obligation.  Your diploma will be mailed at a later date after graduation. Payment may be made by money order, cashier's check, certified check, Master Card or VISA payable to Virginia State University and mailed to the Cashiers Office, Virginia State University, Box 9125, Petersburg, VA  23806. All payments should include student's name and identification number.

Students who received Stafford Loans and Perkins Loans must complete mandatory exit interviews with the Office of Financial Aid and Office of Student Accounts. It is important that you are aware and understand the various repayment options available to you in managing your student loan debt. Specifically, the Exit Interview will cover the following items:

  • A repayment plan that will fit your circumstances;
  • Make repaying your loans as simple as possible;
  • Review your rights and responsibilities as a Federal Direct Loan borrower; and
  • Develop a workable budget for you new life out of school.

Federal Perkins Loan Exit Interviews will be done through Campus Partners, our Loan Servicer.  If an exit interview is needed for a Federal Perkins Loan, you will receive notification from Campus Partners and VSU Collections Office, along with instructions on how to complete the exit.

If you were awarded a Federal Perkins Loan and do not receive notification or if you have any questions/concerns, please feel free to contact our office @ (804) 524-5339.

These important sessions will be conducted on:

Date: Monday, April 14, 2014 - Friday, April 18, 2014
Time: 9:00 A.M. to 2:00 P.M.
Location: Foster Hall Room 200

Date: Saturday, April 19, 2014
Time: 9:00 A.M. to 12 noon
Location: Foster Hall Room 200.

Exit Interviews

The U. S. Department of Education requires that all recipients of a Federal Stafford and/or Perkins Loan attend an Exit Counseling Session regarding repayment of your student loans. Failure to complete the mandatory exit interviews will result in you not receiving a diploma during the graduation ceremony. For more information, please contact:

Student Accounts at (804) 524-5503 or (804) 524-5506

or call

Financial Aid at (804) 524-5990 or 524-5338.

All Account Balances must be cleared by April 25th. If additional charges are assessed after April 25th, it is still your responsibility to make sure these charges are paid in full. Failure to do so will result in your diploma and/or transcripts being held.

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